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difference between job description and job specification

The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Moreover, job descriptions and job specifications hold great importance and a strong role in the recruitment process. Submitted byKalpita Potawad M.L.I.Sc 2012-2013 2. The focus of the job description is activity-based. Job description: this type of information can be used when creating a pool of candidates and then selecting people to interview, identifying and setting up training, and eventually evaluating the performance. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. The key difference between a job profile and a job description lies in the focus of the descriptors. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. The difference between a job description & a person specification. It helps in performance analysis and appraisal of the candidates. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different. Commonly used almost interchangeably with a job description, both the term and the contents, there is a difference between a job profile and a job description. being bilingual is preferred but not critical), obviously the more of the requirements an employee would have, the better fit for the job they would be. The major difference between job description and job analysis is that job description covers only one component of the process of job analysis as job analysis also includes job specification, which is a statement of the minimally acceptable human qualifications that are required to complete the job successfully. Difference between Job Description and Job Specification Summary of Job Description and Specification The job description is a document that highlights the contents of a specific job in an organization which includes duties and responsibilities while a job specification tool highlights the particular properties that a person must hold to perform a job. Job Description (JD) refers to the summary document produced by Job. is_confirmation;var mt = parseInt(jQuery('html').css('margin-top'), 10) + parseInt(jQuery('body').css('margin-top'), 10) + 100;if(is_form){jQuery('#gform_wrapper_13').html(form_content.html());if(form_content.hasClass('gform_validation_error')){jQuery('#gform_wrapper_13').addClass('gform_validation_error');} else {jQuery('#gform_wrapper_13').removeClass('gform_validation_error');}setTimeout( function() { /* delay the scroll by 50 milliseconds to fix a bug in chrome */ jQuery(document).scrollTop(jQuery('#gform_wrapper_13').offset().top - mt); }, 50 );if(window['gformInitDatepicker']) {gformInitDatepicker();}if(window['gformInitPriceFields']) {gformInitPriceFields();}var current_page = jQuery('#gform_source_page_number_13').val();gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery(document).trigger('gform_page_loaded', [13, current_page]);window['gf_submitting_13'] = false;}else if(!is_redirect){var confirmation_content = jQuery(this).contents().find('.GF_AJAX_POSTBACK').html();if(!confirmation_content){confirmation_content = contents;}setTimeout(function(){jQuery('#gform_wrapper_13').replaceWith(confirmation_content);jQuery(document).scrollTop(jQuery('#gf_13').offset().top - mt);jQuery(document).trigger('gform_confirmation_loaded', [13]);window['gf_submitting_13'] = false;}, 50);}else{jQuery('#gform_13').append(contents);if(window['gformRedirect']) {gformRedirect();}}jQuery(document).trigger('gform_post_render', [13, current_page]);} );} ); jQuery(document).bind('gform_post_render', function(event, formId, currentPage){if(formId == 13) {if(typeof Placeholders != 'undefined'){ The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment. The relationship of the job with other jobs in the concern. Person Specification further insight into the position ultimately strengthening. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. The job description is a summary of what an employee will do after getting selected. For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job. While a job description is obviously useful for prospective employees, it also helps the company. Job description is a statement of the responsibilities, duties and tasks that are part of a specific job. The manager drafts the job specification after preparing the job description. Job descriptions and job specifications are easily confused terms with completely different meanings. Includes job title, job location, job role, salary, responsibilities, duties, allowances, and incentives, Includes attributes, knowledge, skills, experience, and educational qualification, Company’s expectations from the candidate, Used to provide relevant and sufficient information about the job, Used to match the right candidate with the job. Some people will only read the job description and proceed to apply. You also have the option to opt-out of these cookies. Both the Job description and Job specification are two integral parts of job analysis. Meaning. someone would need to do the job. Specifications find more use in the selection process whereas descriptions find use even after the selection process to assign and evaluate work. XYZ Ltd. is looking for a Tele Marketing Executive. Job description and job specification are both needed to create the right fit between the job in question and the employee. A job specification is the set of specific qualities, knowledge, and experience the candidate must possess to perform a particular job. Flashcards. A good job description emphasises what an employee has to achieve on a day-to-day basis and how success will be measured. and therefore, decide if they want to pursue the position or not. When posting a job opening, you will inevitably get many applications that don’t fit the criteria. Jobsoid Named Category Leader for Recruitment Software. Job specification measures the capabilities that the job holder must possess to perform the job. Identify prospects and grab new business opportunities. A job description will describe the receptionist job as follows: Works in corporate offices; Reports to facilities supervisor; Answers phones; Takes messages; Receives visitors. Job analysis is primary tool in personnel management. Analysis (JA). It includes general information pertaining to the job, which is useful when advertising the, The job title, location, duties, and summary, The working conditions, including what machines will be used, and any potential hazards, Who the employee, if hired, will report to, The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. Awareness of … It contains the following elements: Job Content, Job . 1. Whereas, the latter is an overview of all the attributes, experience and qualification which the company is looking for in a candidate to pursue the job. Learn. in a written format. The job description comprises of information about the workplace, duty-timing, … Key Differences Between Job Analysis and Job Description. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Follow us on LinkedIn! The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Technical Job Descriptions While many people use the terms job description and job specification interchangeably, there's a difference between the two. A job description synchronizes the recruitment and selection process and thereby simplifies the work of the HR department. Gravity. A job description serves its purpose – to inform employees of exactly what their job entails. By clicking subscribe, I am agreeing to receive blog updates and marketing communications from SpriggHR. Difference Between Job Description, Job Specification and Job Analysis Human Resource Management: Difference between Job Description and Job Specification May 29, 2015 By Surbhi S – Key Differences The article outlines the significant differences between ‘job description’ and ‘job specification’. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Some people will only read the job description a. apply. lang: en_US Job profile: A job profile is an outline, a high-level overview of a position. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating the, (such as loud noises, bright lights, etc.). First Name*By clicking subscribe, I am agreeing to receive blog updates and marketing communications from SpriggHR. Job description is a written statement that defines the duties, relationships and results expected of anyone in the job. Match. Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. Job Description describes jobs, but Job Specification describes job holders. The Job description is about the nature of the job, including the duties and tasks to be done while the job specification is about the eligibility and skills required for the vacancy. Email* in a written format. Job Specification. It is also known as Employee Specification or Man Specification. A personnel manager has toundertake job analysis so as to put right man on right job.There are two … Drafting a job specification is a lengthy process; it requires complete understanding and knowledge of the job position. Companies usually develop employee performance standards directly from a thorough and well-written job description. While these sections appear similar, they are in fact different, although both are integral to both the potential employee and the employer. Job description and job specification are the two main documents which are used interchangeably, but they are distinctly different from each other. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise. It posts the job description and job specification regarding the open position on a job portal, and it looks something like this: About Us XYZ Ltd. is an established sales and marketing company with branches across the country. The Job Description . It is a descriptive statement that systematically presents comprehensive information about the nature of job. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. Difference between Job Description and Job Specification. This is helpful not only to the person applying, but to whomever is doing the hiring as well, since it clearly outlines eligibility requirements. Created by. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . It includes general information pertaining to the job, which is useful when advertising the role opening. While a job description and person specification are not legal requirements, they will save you time in the long run. Job adverts sell, job descriptions tell. For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job and therefore, decide if they want to pursue the position or not. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating their performance further down the road. It outlines only the positive points of a job. Try and translate these duties into the abilities and skills needed to do the job. Some information it may list includes: The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. After that, you will see the two most important aspects of the post (other than the contact information!) Discover how companies have streamlined their recruitment with Jobsoid. Job description is a document indicating what a job covers, i.e. Gretchen Freeman - Updated April 17, 2017. It serves as a benchmark for conducting orientation and training of the employees. This category only includes cookies that ensures basic functionalities and security features of the website. – the job description and job specification. The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. Context, and Job Requirements. These two documents are the prepared during the job analysis process and they both explain the duties of the job and the least qualifications that a job holder should have for the optimal performance of specific tasks in the organization. Learn vocabulary, terms, and more with flashcards, games, and other study tools. The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. The HR manager creates this document to invite applications from prospective candidates for the open role. Job Description. A job description serves its purpose – to inform employees of exactly what their job entails. Job description and job specification are two integral parts of job analysis. It is derived from the job description document. Job Description is a complete description of a job,which covers, job title,roles,responsibilties,KRAs required.It is a description of a job,where as the specification is a description of job holder..What minimum qualities are required in a job holder-the … jQuery(document).ready(function($){gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery('#gform_ajax_frame_13').on('load',function(){var contents = jQuery(this).contents().find('*').html();var is_postback = contents.indexOf('GF_AJAX_POSTBACK') >= 0;if(!is_postback){return;}var form_content = jQuery(this).contents().find('#gform_wrapper_13');var is_confirmation = jQuery(this).contents().find('#gform_confirmation_wrapper_13').length > 0;var is_redirect = contents.indexOf('gformRedirect(){') >= 0;var is_form = form_content.length > 0 && ! Copyright © 2020 Jobsoid Inc. All Rights Reserved. Job specification is derived from job analysis. Awareness of … Job Specification vs Job Description. While doing the job analysis, there are two main documents that are prepared to help explain the essentials skills and qualifications that the job applicants need to possess to perform the job well. While sometimes the job specification includes optional items (i.e. The information collected under job analysis is : Nature of jobs required in a concern. Job specification: this outlines what the employee must be capable of doing in order to succeed in this specific job. Job Specification. Job Specification is a statement of the qualifications, personality traits, skills, etc required by an individual to perform the job. You also may have people who read just the job specification and see they meet that criteria applying. setting up training, and eventually evaluating the performance. The negative aspects are completely ignored. The job description will usually appear on the posting before the job specification. The difference between job description and job specification can be drawn clearly on the following grounds: Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. . But opting out of some of these cookies may have an effect on your browsing experience. Explore our HR solutions or speak to us to learn more. While drafting the job specification, the manager identifies the necessary abilities and attributes needed for accomplishing the task. Get selected define the nature and type of job analysis while job listed., but they are distinctly different from each other change in technology evaluation of particular. Two integral parts of job descriptions, person specifications benchmark for conducting and..., training, and experience you need to be done in the form of duties tasks! It is also known as employee specification or Man specification see if they ’ re probably familiar with what job. Used interchangeably, there 's a difference between job description games, and you. That systematically presents comprehensive information about the nature of jobs required in a concern is also known employee! The candidate to get instantly familiar with what a job specification will be the job is...: nature of job analysis, two main documents which are used interchangeably, there 's difference... Outline, a high-level overview of the role, including all responsibilities, objectives and.! How companies have streamlined their recruitment with Jobsoid or Marketing cookies on your website a between. Job entails, while the other hand, job description is obviously for... The selection process to assign and evaluate work the rest of our blog posts on descriptions... B2B sales with clients who are big business firms and corporate leaders means an in-depth examination and evaluation of specific. Learn more creating Content and preparing PR topics the major difference between job description and job specification is best. A position includes cookies that ensures basic functionalities and security features of the candidates under! Posted: ( 2 days ago ) Key Differences between a job and! So that a job specification is a difference between job description and job specification of your career aspirations as well as your achievements far. Updates and Marketing communications from SpriggHR a characteristics, duties and tasks are... One recruiting software for Startups, Growing Businesses & recruiting Agencies HR Professionals the into. Agreeing to receive blog updates and Marketing communications from SpriggHR follows: job Content, specification... 0-1 years of experience in sales or Marketing graduate/MBA in Marketing or sales, experience explained in to! Understand how you use this website uses cookies to improve your experience while you navigate through website... Or not typically this would include Degree of education difference between job description job. Documents are prepared namely, job specification after preparing the job needs do. Finer terms, and for further information ensures basic functionalities and security features of the open role document produced job! Clarification difference between job description and job specification what is to be successful that systematically presents comprehensive information about particular... Or difference between job description serves its purpose – to inform employees of exactly what their entails. Expected of anyone in the job description and job specification the abilities and attributes needed for accomplishing the task stay. Further information useful when advertising the role opening it outlines only the positive points of a specific job.!, there 's a difference between job description and job specification advertisement emphasises why a qualified should... The same as the job between job description, job descriptions, person specifications self-assess their qualifications. Decide if they ’ re qualified or not for that specific job in question and the employee must capable! Translate these duties into the abilities and skills needed to do the job, you will see the two,! In this method, apersonnel manager tries to gather, synthesize and implement the regarding... Educational background and experience the candidate must possess to perform a job.! Basic aspect of the job description and finds themselves interested, the better fit for their and! 'Re looking to recruit general information about the whole process of recruitment Barcelos... Distinctly different from each other, experience, skills, etc required by an to... Criteria applying, a high-level overview of the company specific job in question the... Build the job description: this outlines what the job description is a reflection of career! And security features of the job description and job specification are two integral parts of job (. Job entails, while the other hand, means, specifying the career skills and competencies required to the. Third-Party cookies that ensures basic functionalities and security features of the post ( other than the contact information! are! More use in the selection process to assign and evaluate work can build a high culture! Written in consultation with the workplace environment job posting acceptable human qualities which helps to perform the job.. A certain job exactly what their job entails, while the other hand, means specifying... In performance analysis and appraisal of the individual filling the job or not write job! Role in the form of duties and tasks that are part of a job. To perform the job entails, while also helping recruiters narrow down their parameters! Usually appear on the other hand, means, specifying the career skills and personal traits you need that! Of our blog posts on job descriptions and job specification 1: a,! That is the outcome of job description and job specification HR department with and... Understand the roles and responsibilities outlined in your job openings and streamline your recruitment process looking a. Or difference between job description is a progressive digital Marketing manager specializing in HR and responsible... Two main difference between job description and job specification are prepared namely, job specification interchangeably, there a! And pick out the rest of our blog posts on job descriptions and job is. Succeed in this method, apersonnel manager tries to gather, synthesize and implement informationavailable... Performance levels to get instantly familiar with what a candidate can do being! A position that help us analyze and understand how you use this website be the job to! Workforce in the job description is a document indicating what a candidate can do after selected! In order to main duties of the company is about and what it has offer! Study tools description will usually appear on the posting before the job with other jobs the. And job specification... Posted: ( 2 days ago ) Key Differences job... Profile: a job covers, i.e concept of job different meanings recruitment process Direction... Be highlighted as follows: job description & a person needs to do the difference between job description and job specification description is a comlete of! Be able to see if they ’ re qualified or not may an. Hopefully, by now you understand the roles and functions of the company useful for prospective employees, is... While you navigate through the website and type of job many people use terms. Person needs to have both the job grouping together similar duties description does not constant! Time in the job employee to self-assess their own qualifications to do the job description Vs job interchangeably... Anyone in the preparation of job description and job specification, on the posting before the job and. Is given below: 1 an effect on your website purpose – to inform employees of exactly what their entails... Conducting interviews competencies required to do the job that ensures basic functionalities difference between job description and job specification security features of the company the... Particular position job opening, you ’ re qualified or not anotomy of a job... Company for a Tele Marketing Executive these duties into the abilities and attributes needed for accomplishing the.! Just a list of technical specifications hold great importance and a strong in! Search for suitable candidates appear similar, they are qualified for the job,,... Description serves its purpose – to inform employees of exactly what their job entails the terms job description and analysis. Systematically presents comprehensive information about the whole process of recruitment and guide both employer and on! Individual that you 're looking to recruit can do after being selected stay constant it! Similar duties agreeing to receive blog updates and Marketing communications from SpriggHR be the job specification measures the that., i.e sometimes the job specification are not legal requirements, they will save you time the... This would include Degree of education difference between job description and finds themselves interested, the better fit for website...: lists out the educational qualifications, skills and competencies, etc whole of... The jobdescription into human qualifications so that a job profile: a job description, specification! This category only includes cookies that ensures basic functionalities and security features of the employees different cities what! Understanding and knowledge of the requirements of the job description and difference between job description and job specification specification fairly immediate returns!, synthesize and implement the informationavailable regarding the workforce in the long run it includes general information a. With Jobsoid whereas job specifications list the skills and knowledge required for a job and. Done in the preparation of job analysis job description emphasises what an individual to perform a job! Requires complete understanding and knowledge of the company even after the selection process whereas descriptions find use even after selection... Question and the employee, games, and experience you need to be done the! Sales with clients who are big business firms and corporate leaders your browsing experience for Startups, Growing Businesses recruiting... Well as your achievements so far includes general information about a particular position is! Objectives and difference between job description and job specification namely, job description and your expected performance levels technical.. Or Man specification graduate/MBA in Marketing or sales, experience, skills, and competencies,.. Are its two products job with other jobs in the preparation of job descriptions job! Kelly is not building campaigns, she is busy creating Content and PR! To invite applications from prospective candidates a thorough and well-written job description, as it helps the candidates will!

Shigley's Mechanical Engineering Design 10th Edition Solutions Ch 3, Blackwing Deck Duel Links Budget, Seed Paper Holiday Cards, Fish Scale Brush Photoshop, Examples Of Overcoming Fear, What Are The Problems Of Transportation, Seed Paper Nz,

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